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Additional Important Information

• Starting a New Club

  Interested in starting a club that you feel would benefit the student body that isn't already being offered? Great! Please read details on steps to start a new club at ºÚÁϳԹÏÍø and attend a mandatory New Club Workshop.

  Please note: New clubs must be unique and not a duplication of an existing Club. .

  Students who want to start a new club must:

  • Attend a workshop at the beginning of the term
  • Have at least six ºÚÁϳԹÏÍø students who are currently registered in at least five units
  • Club officers must have at least a 2.0 cumulative GPA
  • Find an advisor who is a ºÚÁϳԹÏÍø employee (must complete Advisor Orientation)
  • Submit a Online Club Registration for a New Student Club/Organization by the deadline, four weeks after the first day of the semester
  • Submit a club constitution with your online New Club Registration

• Returning Clubs

  Returning clubs must register via ºÚÁϳԹÏÍøsync each fall and spring semester within the first 2 weeks of the term. Clubs may only meet after their renewal has been submitted via ºÚÁϳԹÏÍøsync and approved by the Student Life Office. Important: All required data must be submitted via ºÚÁϳԹÏÍøsync to the Student Life Office by the deadline.

  • Attend a Club officer training at the beginning of the term
  • Submit a completed ºÚÁϳԹÏÍøsync Online Returning Student Club Registration within the first two weeks of the semester
  • Have at least six currently registered ºÚÁϳԹÏÍø students, including four officers
  • Officers must have at least a 2.0 cumulative GPA and be currently enrolled in five units
  • Retain your continuing faculty advisor or recruit a new part-time or full-time faculty advisor who is a ºÚÁϳԹÏÍø employee (must complete Advisor Orientation)

• Inter-Club Council (ICC)

  The Inter-Club Council (ICC) is recognized and funded by the Associated Students of Diablo Valley College (ASºÚÁϳԹÏÍø). It consists of elected representatives from the various campus clubs. ICC meetings are in-person in SU-204 on Thursdays from 3:30 p.m. - 5:00 p.m. ICC is a forum for clubs to discuss upcoming events and ideas, vote on funding proposals, and collaborate on student issues.

• Club Day

  If you are interested in learning more about ºÚÁϳԹÏÍø's clubs or joining a club, come to Club Day! A variety of clubs will be sharing information and hosting activities. Check for details.

  Spring 2026 Club Day is Wednesday, February 25, in the ºÚÁϳԹÏÍø Commons.

• Club Roster Submission

  Everyone who joins a club on ºÚÁϳԹÏÍøsync will be considered a member. Have everyone who attends your meetings join the club's portal to count toward your membership.

• Club Activities

  Club activities are an important part of the club program and for the campus as a whole. The Student Life Office supports clubs in making events as successful as possible. If your club has questions about online event submissions, policies or with the planning of activities, please contact the Student Life Office for assistance.

• How to Request Fund

  Please follow the steps below to request funds for your events:

  1. Student submits an Event Form on ºÚÁϳԹÏÍøsync
     
     1. Advisor signs off through ºÚÁϳԹÏÍøsync
     2. Club's Program Coordinator will send the student who submits the form an email (and the advisor) with the next steps in the process
  2. Student submits a Budget Request on ºÚÁϳԹÏÍøsync in their organization's Finance Module tab.
     
     1. Advisor signs off through ºÚÁϳԹÏÍøsync
     2. ICC Commissioner of Finance sends the form submitter an email outlining the fund request process and inviting them to present at an upcoming meeting
  3. Students present at the Ways and Means Committee (WMC)
     
     1. WMC oversees the ICC’s funds and can approved up to $500 for events.
     2. WMC meetings are scheduled by the ICC Commissioner of Finance.
     3. The presentation should be in PowerPoint format (emailed to ICCfinance@dvc.edu), approximately 5 minutes long, and should include the following: the club name and description, the event name and description, the event budget, and whether the club will use its club funds or fundraising to help cover the event costs.
     4. WMC will make a recommendation to the ICC board and forward approved requests for second review.
  4. Students present at ICC meeting
     
     1. ICC meetings are on Thursdays from 3:30 p.m. - 5:00 p.m.
     2. The ICC board will vote on whether or not to fund the event.
     3. If requesting more than $ 1,500 for a single event, the club can request additional funding from ASºÚÁϳԹÏÍø.
  5. Students present at the Budget Oversight Committee (BOC)
     
     1. The BOC oversees ASºÚÁϳԹÏÍø’s funds
     2. The BOC meetings are scheduled by the ASºÚÁϳԹÏÍø Controller (email at ºÚÁϳԹÏÍøAScon@dvc.edu). Send an email to request to be placed on their next agenda one week in advance, typically the Monday prior to your presentation.
     3. The presentation should be in PowerPoint format, emailed to the ASºÚÁϳԹÏÍø Controller, approximately 5 minutes long, and should include the following: club name and description, event name and description, the event budget, and whether or not the club will be using their club funds or fundraising to help cover the event costs
     4. The BOC will make a recommendation to the ASºÚÁϳԹÏÍø board on whether to fund the event. The PowerPoint requires Student Learning Outcomes for all requests over $ 3,000, and the line-item budget must be emailed to the ºÚÁϳԹÏÍø Secretary prior to the Board meeting.
  6. Students present at ASºÚÁϳԹÏÍø meeting
     
     1. ASºÚÁϳԹÏÍø meetings are held on Tuesdays from 2:10 p.m. - 4:00 p.m.
     2. The ASºÚÁϳԹÏÍø Board will vote on whether or not to fund the event
  7. If the club is requesting more than $3000 from ASºÚÁϳԹÏÍø, they need to present at two ASºÚÁϳԹÏÍø General Meetings (first for discussion and second for action).

  If Funding is Approved

  1. Students must submit check requests for the event with advisor’s signature (paper form available at the Student Union, on the ºÚÁϳԹÏÍø Student Life Website, or ºÚÁϳԹÏÍøsync)
     • No one is authorized to sign their own check request
  2. Students must submit club meeting minutes approving the fund request
     • The meeting minutes should include the specific amount of the request, who was present at the meeting, the vote to authorize the use of funds, and the purpose of the funding.
  3. Events with food must have a sign-in sheet for participants.
     1. This documentation must accompany a reimbursement check request.

• Forms

  Most of our forms can be found on . We are dedicated to making your journey at ºÚÁϳԹÏÍø as smooth and enriching as possible. If you have any questions or need assistance, our team is here to support you every step of the way.

  • Conference Attendance, Medical Consent, and Consent and Release Form (PDF Fill-in-Form)
  • Check list sign off form
    • ASºÚÁϳԹÏÍø Check Request Form (PDF)
      (disbursement form for all Student Organizations: Clubs, ICC and ASºÚÁϳԹÏÍø funds)